Candace is a Records Coordinator at a major Washington DC law firm. All of the most important and confidential information of the firm passes through her desk.
Transcript
>> Hello. I'm Candice Oluwole. I'm a Records Coordinator at Greenberg Traurig in DC. The major part of my position is transfer others. So, anytime an attorney is transferring out or a client wants to go to another firm, I review the electronic data. We have the bills. We have the time. We have the actual preparation for the trials. We have the exhibits. Anything filed, we have he engagement letter, the retainers, what it is that when we engage, would you-- this is what you're getting, your hourly rate, we have all that. We have the info-- any information that comes into that firm, that's paper and electronic. We have-- We're able to get. Anytime they transition in, we create labels. We don't cover up their label from their previous firm. We just add ours on there and in the note section, put a GT prior, non-GT work product, and we put the name of their firm. So, we know that they're bringing this in. Usually, when they bring them in, they are not assigned the client matter number right off the bat. So, we use their 99 number which is their general overhead number. Also, anytime a new attorney comes in, we give them a location code which is usually their initials and then they have another one which is whatever office they're in. So, once their secretary does start processing labels for them, they're already in the system. I also assist on training new secretaries if they come in on how to use the Label Requester and how to use the database, any questions that they have, if they need to look up prior labels for the secretary who used to be there. I help train them.
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